Zoom is Illinois State University's video conferencing system. It allows students to remotely join a face-to-face class session or instructors to host a class session entirely online. Zoom also allows students to collaborate with each other remotely for group assignments.
Faculty members, staff with teaching responsibilities, and graduate teaching assistants who are the instructor of record have access to Zoom Pro accounts, which provides additional tools for facilitating online learning and unlimited meeting times. Make sure you sign in and activate your license before using Zoom for the first time.
Some in-meeting management functions, such as enabling a waiting room or allowing screen sharing, can now be controlled in meeting using the recently added Security button.
Some instructors may encounter an error using the Zoom interface in ReggieNet with Chrome. Consider using Firefox instead.
Links pasted into Zoom chat may not work properly for students using assistive technology, such as screen readers.
Zoom can be added to any ReggieNet course site. This places a “Zoom Pro” button on the left-hand navigation, making it easy for students to find and join meetings, and eliminating the need to send meeting invitations via email. If you don't already have Zoom visible on your ReggieNet course site, adding the button is easy:
For more detailed instructions, with screenshots, please consult this handout.
When using Zoom through ReggieNet, keep the following in mind:
To create a new Zoom meeting in ReggieNet, select the Zoom Pro button on the left-hand navigation, select Schedule a New Meeting, and enter your desired date/time/meeting duration. Double-check that the time zone is correct.
When you have configured your meeting, select Save. Students will see a list of available meetings in ReggieNet.
As the instructor, you are the "host" for the meeting. While it is possible to participate in a meeting using a mobile device (such as an iPhone) with the Zoom app, we recommended that hosts use a Windows or Mac laptop or desktop computer for maximum performance.
Note: Instructors who intend to record material or host online sessions in classroom spaces should first consult Learning Spaces and Audio/Visual Technologies to ensure that equipment is properly configured.
To begin a session, select the Start button next to the meeting name in the ReggieNet Zoom tool. Students will see a Join button instead. Participants can alternatively join using the meeting's webs link. In any case, users may be prompted to install or update the Zoom desktop app before entering the meeting.
Tutorial Video: Joining a Meeting
Tutorial Video: Testing computer or device audio
Basic meeting tools include:
Tutorial video: Host and Co-Host Controls in a Meeting
As the host, you will also have a number of tools to present information, engage students, and encourage collaboration.
Using ReggieNet is the best, most secure way to schedule online Zoom meetings with students. Instructors are encourages to avoid emailing or posting Zoom links outside of ReggieNet when possible. There are additional strategies and tools available to keep online learning spaces safe and welcoming:
You can control many default settings online, making it easier to create meetings. To access settings:
Please note: Some settings are controlled by system administrators and may not be changed by users.
Zoom provides a number of online resources, ranging from brief video introductions to in-depth, step-by-step instructions.